What is view in MS Word

Contents4.1 Normal View4.2 Outline View4.3 Page Layout View4.4 Full ScreenIn the View Menu of Word you can accommodate the appearance of the Word window on your display. You can:Se

What is view in MS Word

Contents4.1 Normal View4.2 Outline View4.3 Page Layout View4.4 Full Screen

In the View Menu of Word you can accommodate the appearance of the Word window on your display. You can:

  1. Select which toolbars should be displayed
  2. Decide if the ruler should be displayed or not, and
  3. Choose between different ways of displaying the document contents.

To properly set the View options refer to Accessibility Settings for Microsoft Word. Concerning the appearance of document contents there are a number of very useful View options.

4.1 Normal View

Menu: View, Option: Normal

This choice gives the largest area of window space that can fit into a document window. With this view, your document will automatically zoom to eliminate unneeded white space and fill up the area with as much text as possible. This should be the default view under which you do most of your typing.

4.2 Outline View

If you work with a larger document with properly made structuring, this view will help you a lot getting a fast overview of the whole and moving precisely from chapter to chapter and from section to section through its contents.

The following table lists the most important keyboard shortcuts for the outline view.Switch to outline viewALT+CONTROL+OSwitch to normal viewALT+CONTROL+NExpand or collapse all text or headingsALT+SHIFT+AShow the first line of body text or all body textALT+SHIFT+L (toggle)Show all headings with the Heading 1 styleALT+SHIFT+1Show all headings up to Heading nALT+SHIFT+N

4.3 Page Layout View

Menu: View \ Page Layout
Whenever you are writing a letter that needs a certain format, or spacing becomes an issue, you should turn on this feature. This view gives a look at the actual page as it will look if printed: the borders of the page show, headers and footers are visible at their actual locations, and the spacing appears proportionate to the printed document. The drawback is that Word has to zoom out of the document to allow viewing of the full margin; therefore, text appears smaller. As such, this is a great view when formatting becomes an option or you want to work on a preview of the document that will appear identical to the one you print.

4.4 Full Screen

Menu: View \ Full Screen
This option puts the document on the screen without anything but the page: no buttons, menus, scrollbars, not even the Start Menu! In fact, the only button available is the choice to close the Full Screen. You can also close it by pressing ESCAPE.

This will allow the most space possible in Word for viewing the document, and it can be used in conjunction with other views (for example, you can do a Full Screen of the Page Layout View). The drawback is that the additional features of Word are hidden under this display. Those writing long documents, or those comfortable with using the keyboard to move through a document can most effectively take advantage of this option.

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