How to be productive wikiHow

Download Article Co-authored by Annie Lin, MBA and Megaera Lorenz, PhD Last Updated: August 23, 2021 References

How to be productive wikiHow

Download Article   Co-authored by Annie Lin, MBA and Megaera Lorenz, PhD

Last Updated: August 23, 2021 References

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This article was co-authored by Annie Lin, MBA and by wikiHow staff writer, Megaera Lorenz, PhD. Annie Lin is the founder of New York Life Coaching, a life and career coaching service based in Manhattan.  Her holistic approach, combining elements from both Eastern and Western wisdom traditions, has made her a highly sought-after personal coach. Annies work has been featured in Elle Magazine, NBC News, New York Magazine, and BBC World News. She holds an MBA degree from Oxford Brookes University. Annie is also the founder of the New York Life Coaching Institute which offers a comprehensive life coach certification program. Learn more: https://newyorklifecoaching.com

There are 16 references cited in this article, which can be found at the bottom of the page.

This article has been viewed 28,575 times.

Working from home offers a wonderful level of freedom and flexibility, but it also requires lots of focus and discipline. You can easily find yourself distracted by your family, household chores, and the comforts of home. To stay productive while you work at home, its important to get organized and use your time efficiently. Youll also need a comfortable workspace with minimal distractions. Staying focused can be hard, so make sure you take breaks occasionally and fuel your body and brain with healthy foods to help you stay alert!

Steps

Method 1Method 1 of 3:Organizing Your Time

1Set a consistent work schedule. While many work-from-home jobs let you set your own hours, its still a good idea to get into a regular work routine. This will help prevent you from letting the day slip by and then scrambling to catch up at the end of the day or week. It will also help you maintain a healthier work/life balance. Decide what your working hours will be and stick to them.[1] X Research source Go to source

  • Dont feel like you need to stick to a traditional 9 to 5 schedule if that doesnt work for you. For example, if you feel more energetic later in the day, you might work from 11 AM to 7 PM instead.
  • If your schedule is flexible enough, you could even break your workday into separate chunks. For instance, you might work from 8 AM to 12 PM, then again from 3 PM to 7 PM. Then you could take advantage of the middle of the day to do household chores or run errands.

2Make a prioritized to-do list every day. Before you start working each day, set aside 30 minutes or so to plan out how you want to use your time. List the most complex, urgent, or time-consuming tasks first, followed by tasks that are easier, quicker, or lower priority. Throughout the day, be sure to cross off or mark tasks that youve completed.[2] X Research source Go to source

  • Keeping a to-do list will help your work seem more manageable and make it easier to keep track of what youve done and still need to do.
  • Keep the items on your list specific, and break down bigger tasks into smaller, more manageable pieces. For example, instead of just writing down "Process digital images," you might break it up into "Select top 10 images," "Edit images," and "Upload images to website."

3Assign specific blocks of time to different tasks. In addition to deciding what youre going to do during the day, you can manage your time better by setting specific times for getting things done. Try to estimate a realistic amount of time for completing each task, or set a finite time for working on ongoing projects each day.[3] X Research source Go to source

  • For example, you might set aside 9 AM-11 AM to research and write a short content marketing piece, then work from 11:00 to 11:30 AM on selecting and editing images for the piece.
  • As time goes on, youll get a better idea of how to allot your time effectively.

4Schedule time for "planned interruptions". When you work from home, interruptions are commonespecially if you live with other people. You can help keep your workflow intact by scheduling time to deal with issues that regularly come up throughout the day.[4] X Research source Go to source

  • For example, if you have kids, you might schedule a brief break when they get home from school each day to chat with them and have snacks together.

5Keep track of your time to help identify productivity issues. When you first start working from home, keep a work diary to track how much time you spend at each task. If you notice that youre spending too much time on certain activities or that your productivity slows down at particular times of the day, you can use that information to adjust your approach.[5] X Research source Go to source

  • For example, if you find that youre spending too much time on a particular task, you might look for ways to streamline your process or reschedule it to a time of day when youre more energetic.
  • You can monitor your time using a paper diary or planner, a digital spreadsheet, or a time-tracking app such as Harvest or Due Time.

6Avoid working outside of your set work hours. While its important not to let your non-work life interfere with your regular schedule, the opposite also applies. Maintain a strong work/life balance by staying away from work-related activities when youre off the clock.[6] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source

  • If you use work-related communication apps, such as Slack or Skype, log off when you finish working.
  • Dont check or reply to business emails after you finish work for the day, and let work-related calls go to voicemail.

Method 2Method 2 of 3:Creating a Good Work Environment

1Set aside an area just for work. If possible, designate a room in your home as your workspace. If you cant set aside a whole room, set up an area within a room, such as a desk in your bedroom or a space at the dining table. Use that area for work only, not for relaxing or doing household tasks.[7] X Research source Go to source

  • Dont work in areas where you typically sleep or rest, like in your bed or the couch. This will make it hard to stay awake while youre working, and can even make it more difficult to sleep or unwind in those places when youre not working!
  • Let anyone who lives in the home with you know that your chosen area is for work only, and ask them not to disturb you there unless its necessary.

2Choose a space thats comfortable and quiet. Its hard to work when youre uncomfortable and distracted. Pick an area in your home thats well lit, spacious enough for you to spread out, and not too hot or cold. Avoid spots with lots of noise or foot traffic.[8] X Research source Go to source

  • Dont work in rooms where people will be chatting, watching TV, or using noisy machines.
  • You can also enhance the comfort of your workspace if you need to. For example, you might add a desk lamp, set up a space heater, or install an oscillating fan or white noise maker by your desk.

Tip: If there arent any quiet spots in your home, try wearing noise canceling headphones.

3Organize and declutter your work area. Having a cluttered space can stress you out and make it harder to find the things you need. Clear out any items that arent work-related and arrange anything you need for your work so that you can get at it easily when you need it.[9] X Research source Go to source

  • You can make your space feel cozier by putting up some pictures, decorations, or house plants. Just dont let them take up so much space that theyre distracting you or getting in the way of your work!
  • Having a well-organized workspace doesnt necessarily mean that it has to look perfectly tidy. Its more important that you know where everything is when you need it.

4Keep materials you need for your work close by. You can use your time more efficiently if youre not constantly getting up to look for things you need. Store everything you regularly use during your workday in your workspace, in an easily accessible location.[10] X Research source Go to source  This might include things like:

  • Your computer
  • Chargers for your phone and other electronic devices
  • Your schedule or calendar
  • A notepad and pen
  • Snacks and water

Method 3Method 3 of 3:Staying Focused and Alert

1Get dressed before you start working. If youre working from home, it may be tempting to sit around in your pajamas all day. However, taking the time to get dressed can help you make a clear transition from sleep mode to work mode. If you want, you can even dress up in some nice work clothes to really put you in the right mindset.[11] X Research source Go to source

  • In addition to getting dressed, take time to do the other things youd normally do while preparing for a day of work, like washing your face and brushing your hair and teeth.

2Take movement breaks once an hour. Getting up and moving once an hour can help prevent stiff joints, promote better circulation, and re-energize you when you start to get tired or burnt out. Take a few minutes to stretch, walk around the room, or even do a quick jog around the block.[12] X Research source Go to source

  • You could even take advantage of your breaks to do quick tasks like carrying out the trash or checking the mail!

3Eat healthy meals and snacks throughout the day. Eating well and staying hydrated will give you energy and help you focus. Have a healthy breakfast before you start working, and make sure you take a break for lunch. Keep a bottle of water on hand and sip on it throughout the day. If you get peckish or feel your energy dropping off between meals, have a light, healthy snack.[13] X Research source Go to source

  • Since youll probably be eating most of your meals at home, keep your pantry and fridge well stocked.
  • Keep your energy up by eating plenty of whole grains, fruits and vegetables, lean protein (such as white meat chicken, fish, or beans), and healthy fats (like those found in vegetable oils, avocados, and nuts and seeds).[14] X Trustworthy Source Harvard Medical School Harvard Medical School's Educational Site for the Public Go to source

4Reward yourself with a small treat when you meet a goal. Giving yourself small rewards is a great way to stay motivated and make your work more fun. Any time you complete a task, take a moment to celebrate, even if its just by taking a 5-minute break to watch a funny video.[15] X Research source Go to source

  • You can celebrate completing larger work goals with bigger rewards, like going out to see a movie or grabbing a drink with friends when you get off work.

Tip: You can also incentivize yourself with productivity apps that "gamify" tasks, such as Habitica, EpicWin, or HabitRPG.[16] X Research source Go to source

5Stay away from social media and time-wasting apps. Getting sucked into Facebook and YouTube can really kill your productivity. Put away your phone unless youre making calls or using productivity apps, and avoid visiting time-wasting websites on your computer.[17] X Research source Go to source

  • If you have a hard time resisting the temptation of social media, try installing browser extensions that limit your access, such as Strict Workflow or StayFocusd.
  • You can also minimize the temptation to play around on your phone by installing apps such as Offtime or Stay on Task that limit your time using time-wasting apps and browsing the web.

6Ask your friends and family to leave you alone while you work. It can be easy for people to fall into the pattern of thinking that youre "available" any time youre home during the day. Gently remind your family and friends that you work at home, and request that they dont distract you by trying to chat during work hours.[18] X Research source Go to source

  • If you have issues with people continuing to call or text you during work hours, consider putting your phone on "Do Not Disturb" mode. You could even maintain a separate phone line just for work-related calls.

Expert Q&A

  • Question How can I work without an office?

Annie Lin, MBA Life & Career Coach Expert Answer If you don't have the luxury to convert a whole room into your office, set up a desk or a corner for your computer or office supplies. Tidy up this area so you have a clean surface with as little stuff as possible lying around, which may help you feel more calm and focused at work.

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References

  1. https://www.nbcnews.com/better/lifestyle/work-remotely-here-s-how-stay-productive-connected-ncna1062471
  2. https://www.entrepreneur.com/slideshow/299323#5
  3. https://www.entrepreneur.com/slideshow/299323#2
  4. http://www.entrepreneur.com/article/219553
  5. https://www.forbes.com/sites/bryancollinseurope/2018/05/31/working-from-home/#63f3afbd42b3
  6. https://hbr.org/2017/09/how-to-stay-focused-when-youre-working-from-home
  7. http://www.entrepreneur.com/article/207306
  8. http://www.entrepreneur.com/article/207306
  9. http://www.inc.com/guides/2010/06/organize-your-workspace.htmlMore References (9)
  10. https://www.inc.com/guides/2010/06/organize-your-workspace.html
  11. https://www.wired.com/story/how-to-work-from-home-without-losing-your-mind/
  12. https://www.entrepreneur.com/article/243589
  13. https://www.entrepreneur.com/article/243589
  14. https://www.health.harvard.edu/healthbeat/eating-to-boost-energy
  15. https://www.writermag.com/writing-inspiration/creativity-inspiration/increase-productivity-efficiency/
  16. https://www.pcworld.com/article/2149581/play-your-way-to-productivity-with-these-5-gamified-apps.html
  17. https://www.nytimes.com/2017/09/19/smarter-living/work-at-home-tips-advice.html
  18. https://www.theverge.com/2020/3/11/21171349/remote-work-how-to-home-coronavirus-quarantine-productivity-tips

About This Article

Co-authored by: Annie Lin, MBA Life & Career Coach This article was co-authored by Annie Lin, MBA and by wikiHow staff writer, Megaera Lorenz, PhD. Annie Lin is the founder of New York Life Coaching, a life and career coaching service based in Manhattan.  Her holistic approach, combining elements from both Eastern and Western wisdom traditions, has made her a highly sought-after personal coach. Annies work has been featured in Elle Magazine, NBC News, New York Magazine, and BBC World News. She holds an MBA degree from Oxford Brookes University. Annie is also the founder of the New York Life Coaching Institute which offers a comprehensive life coach certification program. Learn more: https://newyorklifecoaching.com  This article has been viewed 28,575 times.   Co-authors:  5 Updated: August 23, 2021 Views:28,575 Article Rating:90% - 65 votes Categories: Productivity

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Maro Cuenca

Maro Cuenca

Apr 13, 2020 "Well... this article helped me stay focused on my work at home, and most importantly to have a better and more efficient use of time while working on it."

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